Roles and Responsibilities

Executive Board

sga_group02President

  1. Interacts with administration and attends University sponsored social events as required.
  2. Attends ALL Board of Trustee Meetings as a representative of the student body.
  3. Serves as contact for all student clubs—keeps track of club activity registrations to prevent overbooking.
  4. Attends all committee meetings as required.
  5. Advocates for all students on campus, addresses all concerns and assigns tasks as needed to fulfill goals of the organization.
  6. Coordinates meetings with presidents of class levels, as well as entire classes with their moderators (at least twice a semester)
  7. Keeps regular office hours of at least 3 hours per week.
  8. Regularly attends all Student Government meetings.
  9. Assists in the organization of retreats.
  10. Is available for 2 summer working days before term begins.

Vice President

  1. Organizes retreats in fall and spring semesters
  2. Assists President with tasks in relation to student organizations
  3. Serves as a guide to the freshman class.
  4. Guides and mentors the freshman class officers during the first semester in office; responsible for finding class moderator.
  5. Oversees the Campus Activities Board and attends regular meetings
  6. In charge of implementation and follow-up of Vision Document for SGA.
  7. Coordinates meetings with class level vice presidents (at least twice a semester)
  8. Works with Vice Presidents on Ladies Luncheon (Spring Semester)
  9. Advocates for all students.
  10. Keeps regular office hours of at least 3 hours per week.
  11. Is available for 2 summer working days before term begins.

Secretary

  1. Records Minutes for all SGA meetings and makes them available to members as well as University committees by posting open minutes on community boards.
  2. Keeps detailed records of all meetings (times and locations) on file.
  3. Keeps accurate attendance and maintains current schedules of members for reference and comes up with closed meeting schedules.
  4. Keeps record of office hours.
  5. Coordinates meetings with class level secretaries (at least once a semester).
  6. Maintains correct registry of all clubs, their moderators, and members. Responsible for yearly revision (early spring semester).
  7. Keeps regular office hours of at least 15 hours per semester.
  8. Is available for 2 summer working days before term begins.

Treasurer

  1. Handles the exchange of money in and out of SGA bank account.
  2. Responsible for making regular deposits as needed for SGA sponsored events.
  3. Writes checks weekly with moderator on scheduled day of work week.
  4. Provides weekly balance to clubs and SGA.
  5. Coordinates meetings with class level treasurers (at least once a month).
  6. Works with moderator to maintain financial records monthly.
  7. Submits financial records for review 3 times a year (October 15th, January 15th and April 15th).
  8. Maintains regular office hours of at least 15 hours per semester.
  9. Is available for 2 working days before term begins.

Parliamentarian

  1. Runs all SGA open and closed meetings according to Roberts Rules of Order.
  2. Responsible for placing SGA members on Institutional Committees as well as follow up on attendance to committee meetings.
  3. Responsible for maintaining SGA point system (program), as well as assist in the development and implementation of the program.
  4. Assist in the development of the Policy Manual along with the Executive Board.
  5. Develops Judicial Board and oversees proper procedures.
  6. Assist with SGA sponsored events as needed.
  7. Is available for 2 working days before term begins.

 

Campus Activities Board

*All positions are required to maintain regular office hours of at least one hour per week.

**All positions must be available for a working day during the month of August.

***These positions can be co-chaired.

Chairwoman of Public Relations

  1. Handles all publicity for events run by both SGA and CAT.
  2. Utilizes University PR department for large events open to the public.
  3. Maintains a small committee of at least three people to assist in projects such as advertising and promotion of events.
  4. Maintains regular office hours.

Chairwoman of Entertainment & Musical Events

  1. Plans events for campus with the Coordinator of Student Activities.
  2. Serves as additional contact to vendors, agents and performers.
  3. Handles correspondence, along with the Coordinator of Student Activities; including contracts and riders.
  4. Oversees coordination of events and works in conjunction with PR to ensure proper advertisement and promotion of event.
  5. Assist the Coordinator of Student Activities in other event projects as assigned.
  6. Assist Chairwoman of Ideas and Issues with speakers (agents) and forums; as requested.
  7. Maintain regular office hours

Chairwoman of Ideas and Issues

  1. Assist students in reference to women’s advocacy issues by providing speakers, forums and activities to reflect GCU’s concern for women.
  2. Assist in developing a series of programs which will include 2 forums per semester and 2 speakers per semester.
  3. Oversee the development and execution of these programs that should include the promotion of diversity, leadership, and well-being.
  4. Oversee philanthropic activities.
  5. Assist fundraising activities for SGA.
  6. Maintains regular office hours.

Chairwoman of Campus Ministry

  1. Handle all religious and spiritual involvement of SGA and its members.
  2. Serve as resource for SGA retreats—spirituality aspect
  3. Works with Campus Ministry to co-plan events.
  4. Works with Chairwoman of Ideas & Issues in philanthropic activities.
  5. Works to incorporate Mercy Core Values in SGA.

Chairwoman of Research and Development

  1. Serves as a liaison to other colleges and universities and their SGA’s.
  2. Develop networking relationships with other colleges and universities within the state—provide information as well as collect procedures for ‘best-practices’.
  3. Serves on Public Relations Committee to assist in the promotion of open events to other campuses.
  4. Responsible for regular review and distribution of suggestion boxes throughout campus.
  5. Survey students 2 times a year (beginning and end) to find ways to improve SGA.
  6. Propose ideas for growth.

Chairwoman of Commuters

  1. Serves as a representative of all commuters at meetings.
  2. Advocates commuter issues to SGA.
  3. Serves on Public Relations committee so commuter population may receive information about events.
  4. Assists Associate Provost in Commuter Luncheon, and other events with special attention to commuters.
  5. Promotes attendance of commuters to special events on campus.
  6. Provide ways to bridge gap between commuters and residents.

Chairwoman of Residents

  1. Deals with resident issues and communicates with RHA.
  2. Advocates resident issues to SGA
  3. Provide ways to bridge gap between commuters and residents.
  4. Serves on Public Relations committee for additional support in promoting events to residents.
  5. Assist with events as needed by the Chairwoman of Entertainment & Musical Events.

First Year Experience Representative

  1. Assists in the coordination of New Student Orientation as an Orientation Assistant.
  2. Serves a limited term in office from May 1-December 31st of school year from time of election.
  3. Will work directly with Orientation Leader Program and will assist with training of Orientation Leaders.
  4. Develops programming to new students to introduce them to activities at Georgian Court.

Class Level Responsibilities

Freshman Class

  1. Freshman Talent Show (Spring Semester): Optional-can be done along with Senior Class
  2. 100 Days Party (Fall Semester): Work with Pro-Tem and Moderator to reserve rooms (should be done as soon as class officers are chosen), entertainment, purchase decorations, handle catering and advertisement of event to others in freshman class.
  3. Junior Banquet (Spring Semester): Work with Moderator to handle all aspects which include; catering, invitations, favors and reservations of rooms for event. Also, work with Campus Ministry for the Mass that precedes the Banquet. **Planning for this event should begin in late January. Invites need to be mailed in the first week of March.
  4. Event during Spirit Week (Spring Semester): Sponsorship of one event during Spirit Week.
  5. Evening of Elegance: Work with Big Sister Class (Junior) on all aspects of event in order to pick up event.

Sophomore Class

**Class officers should meet once in the summer (with their moderator) before term begins.

  1. Fall Fling: Responsible for all aspects of event which include; reservation of rooms (within first 2 weeks of classes), entertainment, purchasing of decorations, food, and alcohol. Moderator and treasurer to count money before and after event. Provide a bartender and security for event (from campus security). Provide adequate advertisement of event. Follow proper procedure if petty cash is needed.
  2. 100 Days Party (Spring Semester): Plan 100 days party for Seniors . Reserve room (in early November), provide entertainment, food and special gift for members of class. Also responsible for purchasing alcohol and sending out invitations to all seniors via mail (invites should be out by 1st week back from Winter break).
  3. Winter Formal (Spring Semester co-sponsor with Junior Class): Responsible for the ordering and purchase of favors for event**. Sponsor security costs for event. Assist Junior Class in decision making for event.**This is to be done before Winter Break to ensure proper delivery time.
  4. Senior Week Activities (Spring Semester): Assist Senior class with events.
  5. Spirit Week Events: Sponsorship of one event during week.

Junior Class

**Class officers should meet once in the summer (with moderator) before term begins.

  1. Halloween Party (Fall Semester): Responsible for reservation of rooms, DJ, purchase of decorations, refreshments and advertisement of event. Follow proper procedure if petty cash is needed. Planning (including reservations) should begin for this event within first 2 weeks of classes and should be coordinated with Associate Provost’s office Halloween Celebration.
  2. Winter Formal (Spring Semester co-sponsorship with Sophomore Class): Responsible for search of venue, reservation of venue, entertainment, catering, invitations and schedule of selling bids. Planning should start in October for this event.
  3. Senior Trip Planning (start Fall Semester): Begin to search for possible locations for Senior Trip in the fall. Research pricing and narrow down to 3 choices for voting in Spring Semester (by March). Provide pricing information for those that will vote.
  4. Evening of Elegance (Spring Semester): Work with Little Sister Class (Freshman) on all aspects of event including reservations, invitations, decorations, bid selling, entertainment and catering.
  5. Spirit Week (Spring Event): Sponsorship of one event for Spirit Week.

Senior Class

**Class Officers should meet once in the summer (with moderator) before term begins.

  1. Haunted House (Fall Semester): Responsible for reservation of rooms (Casino--do this within first 2 weeks of classes), purchasing decorations, providing music and characters for event. Also responsible for calling fire marshal 2 weeks prior to event to make sure they are available to inspect the house the night before or morning of event. Contact security.
  2. Senior Talent Show: Optional-can be done along with Freshman class.
  3. International Beer Night (Spring Semester): Reserve rooms (by February), provide entertainment, purchase alcohol, provide proper security and bartender. Moderator and treasurer count money before and after event for deposit. Follow proper procedure if petty cash is needed.
  4. Senior Week Activities (Spring Semester): Find venues to hold events, reserve venues, catering, entertainment, etc. Begin process in February and have contracts ready to be reviewed (by e-board and Moderator) by mid-March. Provide adequate advertisement to all seniors via mail and throughout campus by April 15th. Enlist Sophomore Class for assistance for events.

 

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