Circulation Policy: Faculty/Staff

The library endeavors to serve students, faculty, administration, staff and alumni, as well as members of the local community who wish to utilize library facilities at Georgian Court University. In order to ensure service to such a large and diverse group of patrons, it is necessary to develop specific operation guidelines. Following are the guidelines for faculty and staff.

Library Cards

Your campus ID serves as your library card. It must be activated at the Circulation Desk before use and must be presented to borrow materials. The card may only be used by the person to whom it was issued, except that faculty members may arrange for a secretary or research assistant to use their cards in special circumstances; for more information, contact the Access Services Co-coordinator at ext. 2434. Please remember that you are responsible for all materials borrowed on your card. Materials that you borrow should not be lent to students or other individuals.

Full time Faculty: 40-item limit
Part time Faculty, Administrators and Staff: 30-item limit

Loan Periods
Material Full time Faculty Administrators, Staff and
Part-time Faculty
Circulating Books* Annual May Due Date Through the end of the current session
IMC texts/IMC Juvenile 4 weeks 4 weeks
Unbound Periodicals
(except current edition)
3 days 3 days
IMC Activity File 1 week 1 week

Materials can either be renewed at the Circulation Desk or renewed online. Instructions on how to renew online can be obtained at the Circulation Desk.

Non-Circulating Materials
Reference books, maps, Vital History cassettes, special collections, archives, bound periodicals, newspapers and microforms generally do not circulate outside the library.

Recalls, Holds, Missing Items

A RECALL is a request to recall an item from its current borrower. Recalls can only be placed at the Circulation Desk. Recalls should be limited to items considered critical to a students work. Recalled materials are due within 14 days of either a telephone call or the date on a written notice.

A HOLD is a request to be the next borrower when an item is returned. The current borrower will not be permitted to renew an item with a hold. A hold can be requested at the Circulation Desk or online.

MISSING BOOKS: Patrons are encouraged to ask for assistance at the Circulation Desk if they are unable to locate items on the shelf. If an item is missing, the library staff will institute a search for the items and the patron will be notified when the item is located.


Fines are not charged to members of the faculty, administration and staff. However, as a matter of fairness to all patrons, materials should be returned by the due date or renewed. Since most undergraduate students browse the shelves when determining which materials to borrow, items that are not on the shelves are simply not considered in their research. Materials stored for long periods of time at home or in an office are therefore unavailable to our students. As a courtesy, the library will send overdue notices.

Replacement Costs

Faculty and staff members are billed for the costs associated with replacing lost materials. Items that are neither returned nor renewed will be invoiced. An unpaid invoice will be sent to the department chairperson and the charges will be deducted from the departmental budget.


The Circulation Desk loans materials for use outside the library, sends reminders of overdue materials, and places materials on Reserve for class assignments. Materials requested via interlibrary loan are also picked up and returned here.

Any questions about circulation matters should be directed to ext 2419.

Vale Reciprocal Borrowing Program
The VALE Reciprocal Borrowing Program, is a cooperative onsite borrowing agreement among forty-seven participating VALE member colleges and universities. Under the agreement, faculty and staff from participating institutions who are in good standing at their home library qualify for onsite borrowing privileges at each other’s libraries.

Faculty, staff, graduate students or undergraduate students must obtain a signed "VALE Reciprocal Borrowing Application Form," available at the circulation desk in the Library before they can borrow at one of the participating libraries. For further information please view the VALENJ website or contact our circulation desk during our normally scheduled hours (732) 987-2419.

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